California Notice at Collection for Employees and Job Applicants

Introduction

Populus Group ("Populus Group", "we", “our” or “us”) is committed to safeguarding your privacy.

This California Notice at Collection for California Employees and Job Applicants is provided in addition to our full California Privacy Policy for California Employees and Job Applicants (“CA Privacy Policy”).

If you are not an Employee or Job Applicant, please see our CA Notice at Collection for Non-Employees and Job Applicants (e.g., website visitors, customers, suppliers, and candidates) which is in addition to our Privacy Policy.

If you have any questions about this Notice or need access in an alternative format please contact us at webmaster@populusgroup.com.

Back to the Top

Personal Information We Collect

Below are the types of Personal Information we may collect from you, and examples of each:

Identifying Information: such as your full name, gender, date of birth, marital status, employee ID number, signatures
Contact Information: such as your Email address, telephone number, postal address, and contact information for you and for your referrals, references, or emergency contacts
National Identifiers: such as your SSN, Driver’s License Number, passport and visa information and immigration status and documentation
Dependents’ Information: such as your dependents’ and their respective names, address, date of birth and Social Security Number (SSN)
Educational and Professional Background: such as your work history, resume/CV, academic and professional qualifications and history, certifications, language proficiencies, awards, security clearance information, and other work-related skill
Employment Details: such as your job title, position, hire dates, base pay, bonus, commission, expense reimbursement, incentive pay and any other wage related information; performance and disciplinary records; timekeeping records including vacation and sick leave records; training records; and personality assessment information that you may take as part of the interview process or while you are an employee
Background Check Information: such as your background check, credit check, education verification, employment verification, and/or drug testing results (where you have provided consent for such screenings
Benefits Administration Information: such as your benefits enrollment information, including Dependents’ Information you provide
Career Planning Information: such as your career interests, desired compensation and benefits, desired work location and willingness to relocate, family information you provide as it relates to your career goals or plans, hobbies and interest
Financial Information: such as your bank account routing and account information, tax information, payroll information and withholdings, and credit card information (for example if you choose to provide it for booking a hotel for work travel
Health and Safety Information: such as your absence or leave records that contain health-related information (for example information about pregnancy, illness or other medical leaves of absence); information about your health as part of required occupational health screenings or related to a workplace injury; health information related to disability or other accommodation requests; health information related to COVID-19 symptoms, COVID-19 testing results, or COVID-19 vaccination status. Health information we hold about employees related to our self-funded medical plans is covered by our HIPAA Privacy Notice and not this Notice. You can obtain a copy of our HIPAA Privacy Notice from our intranet, our benefits website or by sending an email to webmaster@populusgroup.com.
Geolocation Information: such as time and physical location related to your logging into our network or applications or using your badge to enter one of our office locations
Biometric Information: Your fingerprints (we will collect fingerprints only if we have provided you with a notice prior to collecting it that explains the reason for collection, which is usually for purposes of timekeeping or a security system). If a customer where you will be placed collects fingerprints, we will provide you with that information where we know it, but it is the customer’s responsibility to notify you since they are collecting the fingerprint
Characteristics of Protected Classifications under California or Federal Law: Your race and national or ethnic origin, gender, and veteran status (for example in order to complete legally required EEO-1 or OFCCP reporting or other DEI company initiatives); disability status, information about religion (including religious dress and grooming practices and sincerely held religious belief, practice or observance), for example as part of a request for an accommodation; pregnancy and childbirth information (for example when you request FMLA leave or short-term disability); status as a victim of domestic violence, assault or stalking (if you request time off or an accommodation as allowed under law); union membership (if as part of working for one of our clients you are part of a union
Audio, Visual or Similar Information: Photographs (for example for your security badge, your photo for our intranet or photos of you at company events), video interviews, IS help desk phone call recordings, WebEx/Teams video and audio recordings and video captured by our security systems
Device Information: Your IP address, browser type and version, browser plug-in types and versions, operating system and platforms of the Populus Group Electronic Resources (e.g., computers and other devices) you operate
Other Information You Provide: including any other Personal Information you may elect to provide to us.

Back to the Top

Why We Collect Personal Information

Many of our business purposes for collecting your Personal Information require that we disclose your Personal Information to third parties such as clients and service providers. We do not, however, “sell” or “share” your Personal Information within the meaning of the CCPA. We collect and use your Personal Information for the following purposes as appropriate to:

Contact you for the purposes listed below. We may contact you by telephone, email, text messaging, or otherwise (note that messaging and data rates may apply for any SMS, MMS, and other electronic communications (typically, this is based on your carrier and service plan));
Comply with applicable local, state and federal laws and regulations;
Evaluate job applicants and candidates for employment;
Evaluate suitability for temporary assignments with our clients, to facilitate such assignments and address any issues that may arise from them;
Process payroll and/or travel and expenses;
Obtain and verify background, credit and education checks and/or drug testing as well as employment references;
Verify your ability to work in this country;
Track time and attendance at work;
Communicate with you regarding employment-related matters;
Communicate with your family or other contacts in case of emergency or other necessary circumstance;
Arrange business travel;
Establish and manage training, professional development and employee recognition programs;
Evaluate, make and communicate decisions regarding your employment, including decisions to hire, terminate, promote, demote, transfer, suspend or discipline;
Administer, manage and maintain benefits, including group health insurance, retirement accounts, short-term disability, and other Company benefits and perks;
Manage your job-related performance and/or employee conduct, including by engaging in lawful monitoring of your activities and communications;
Investigate and handle workplace investigations (such as investigations of workplace accidents or injuries, harassment or other misconduct), disciplinary actions or termination;
Administer and maintain our operations for safety purposes, including preventing the spread of illness and administer programs during a pandemic (e.g., COVID-19);
Implement, monitor and manage electronic security measures (including detection of security incidents);
Grant and monitor your access to secure company facilities;
Verify and respond to consumer requests under applicable consumer privacy laws;
Promote and foster diversity, equity and inclusion in the workplace;
Perform workforce analytics, data analytics and benchmarking;
Perform company audits;
Engage in corporate transactions requiring review of employee records and information, such as for evaluating potential mergers and acquisitions;
Maintain commercial insurance policies and coverages, including for workers’ compensation and other liability insurance, including managing workers’ compensation claims;
Evaluate, assess and manage the Company’s business relationship with vendors, service providers and contractors that provide services to the Company;
Improve user experience on Company computers, networks, devices, software applications or systems, and to debug, identify and repair errors that impair existing intended functionality of our systems; and
Exercise or defend our legal rights.

Back to the Top

Changes to this Notice and Effective Date of Notice

If we change this Notice, we will post the revised Notice on our Sites, with an updated revision date. Any new Notice will automatically be effective when it is published on the website. You should therefore return here regularly to view our most up-to-date Notice. If we make material changes to our Notice, we may also notify you by other means, such as sending an email or posting a notice on our home page. The Effective Date of this Privacy Notice is September 17, 2025.

Back to the Top

Contacting Us

If you have any questions about this privacy statement or if you wish to inspect the information we hold about you, please contact:

Populus Group, Troy Headquarters
3001 West Big Beaver Road, Suite 400
Troy, MI 48084
ATTN: Privacy Officer
webmaster@populusgroup.com

Back to the Top