Privacy Policy

Revised and Posted as of 3 February 2020: 

 

Sites Covered by this Privacy Notice

Populus Group respects your right to privacy. Populus Group has created this privacy statement (the “Privacy Notice” or “Notice”) to demonstrate our firm commitment to your right to privacy. This Notice outlines our personal information-handling practices for this website and related sites, pages, applications, and content (collectively referred to as the “Website”). It is readily available on our home page and generally available at the bottom of every Populus Group web page. Please read this Notice carefully. It is your choice whether or not to provide personal information to us. If you choose to do so, you are giving us your express consent to use, process, and disclose your personal information as provided in this Notice. If you choose not to provide your personal information to us, you may not be able to use our services. In this Policy, personal information means information relating to an identified or identifiable natural person.  An identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identified such as a name, an identification number, location data, and online identified or to one or more factors specific to his/her physical, physiological, genetic, mental, economic, cultural, or social identity. Personal information does not include aggregate information or de-identified information, meaning that the information can no longer be attributed to an identifiable natural person without the use of additional information. Personal information is required for us to be able to provide the services to you.  In addition, some of the services we provide require that we disclose your personal information to third parties, such as to companies that help us to provide our services.  If you are not willing to provide your personal information and have it disclosed to third parties in accordance with this Policy, you will not be able to use our services. This Notice applies only to information we collect through the Website and in email or other electronic communications sent through or in connection with the Website. This Notice DOES NOT apply to information that: we collect offline or through any other means, including from any other website or social media or other platform operated by Populus Group or our affiliates; or you provide to or is collected by any third-party, including through any application or content that may link to or be accessible from or on the Website, which is addressed in more detail below.  

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This site may contain links to other sites for your convenience and information. If you access those links, you will leave the Populus Group website. Populus Group does not control those sites or their privacy practices, which may differ from Populus Group's practices. Populus Group is not responsible for the privacy practices or the content of other web sites outside Populus Group. The personal data you choose to provide or that is collected by these third parties is not covered by this Notice.
We encourage you to review the privacy policy of any company before submitting your personal information. Populus Group may make message boards, news groups, and/or public forums available to users on its websites. Any information that you disclose in these areas becomes public information that may be accessed by third parties, and you should use caution before deciding to disclose any personal information in these forums.

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Collection of Personal Data

Populus Group collects personal information to operate effectively and to comply with government regulations (e.g., employment, tax, insurance). Populus Group collects and maintains Personal Information from its current and former employees, from individuals it may potentially employ or place for permanent or temporary employment with Populus Group customers, from current and former contingent workers (including temps and other non-employees) of Populus Group and at times, it may collect or be exposed to personal information from its customers. Through certain of the Populus Group Web sites, Populus Group collects personal information that is voluntarily provided by users when a user signs up for a Populus Group Web site that allows for users to set up an account or otherwise submit information for the purpose of searching for temporary or permanent employment opportunities, submits his or her resume for inclusion in an Populus Group database or responds to a specific listed employment position.

The information Populus Group collects will be used only as described in this Privacy Statement and/or in the way we specify at the time of collection. We will not subsequently change the way your personal data is used without your consent. Some of the ways we may use your personal data include, but are not limited to:

  • Provide the ability to contact you;
  • Compliance with human resource requirements;
  • Compliance with government regulations,
  • Provide payroll and human resources functions, including employee benefits programs;
  • To support recruitment inquiries;
  • To facilitate the job search process and to help us find you a suitable job match;
  • To meet contractual obligations;
  • To gauge the number of users and usage of the site;
  • To store information about your preferences;
  • Recognize you when you return;
  • To provide information on goods and services requested or which may interest you, where you have consented to be contacted for such purposes;
  • Marketing, advertising and promotions, notification of events, surveys, workshops and training sessions run by Populus Group; and
  • To notify you about changes to our services.

In addition to the automatic information collected below, personal data about you may be included in the following:

  • Our interview notes;
  • Information obtained through reference and background checks;
  • Educational or professional accreditation records;
  • Information necessary to provide payroll services, including banking details, tax deductions and vacation allowances;
  • Information about you and your beneficiaries, as required, to enroll in any benefits packages;
  • Reference letters; and
  • Test results.

In order to provide services to our customers, we may collect personal data from our customers. We may collect this information solely for the purposes of managing the work we are contracted to manage, the purposes for which you provided it, and/or the purposes set forth in this Notice. Populus Group will abide by any contractual obligations contained in any customer agreement related to the collection of Personal information we receive from the customer.
Populus Group notifies all identified data subjects about the purposes for which personal data is collected and used. In appropriate situations, however, Personal information may be “anonymized” so that the identity of individual data subjects cannot be known. In these cases, Populus Group will not notify you regarding the purpose for which personal data is collected and used by Populus Group.

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Information Collected Automatically

We may automatically collect information from you when you visit our Website. This information may include your IP address, your browser type and language, access times, the content of any undeleted cookies that your browser previously accepted from us, referring or exit website address, internet service provider, date/time stamp, operating system, locale and language preferences, and system configuration information.

When you visit our Website, we may assign your computer one or more cookies to facilitate access to our site and to personalize your online experience. Through the use of a cookie, we also may automatically collect information about your online activity on our site, such as the web pages you visit, the links you click, and the searches you conduct on our site. A “cookie” is a small data file transferred by a web site to your computer's hard drive. Populus Group uses cookies to help improve the site and to personalize your visit by customizing our web pages. Most browsers will accept cookies automatically from the site. You may refuse to accept cookies by adjusting your preferences on your browser. It should be noted that by doing so, you may be unable to access certain pages or areas of the site.
You can find information on popular browsers and how to adjust your cookie preferences at the following websites:

Update:
[Microsoft Internet Explorer: http://www.microsoft.com/info/cookies.htm
Mozilla Firefox: http://www.mozilla.org/projects/security/pki/psm/help_21/using_priv_help.html
Apple Safari: Blocks cookies by default. To change click Safari, Preferences, Security and choose your preference.]

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“Do Not Track” Signals

Residents of certain states, including California and Delaware, may be subject to particular statutes requiring disclosure of how the Website responds to web browser “do not track” signals or other mechanisms that provide consumers the ability to exercise choice regarding the collection of personal information about their online activities over time and across third-party websites or online services, such as California Bus. & Prof. Code § 22575 and 6 Del.C. § 1205C. Although it is not clear that the statute applies to our operation and your use of the Website, an example might be a browser option allowing you to ask websites not to track you across third-party websites so that they can serve targeted or behavioral advertising to you. You should not use the Website if you desire a “do not track” signal, because the Website may not honor it.

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Changes to Our Privacy Notice

By using the Website, you consent to the collection and use of the information as described herein. We may occasionally update this Policy to reflect material changes in our privacy practices. If we make any material changes in the way we collect, use, and/or share your personal information, we will notify you by posting the modified Notice on our Website and indicating at the top of the Notice the date it was last updated. We may also notify you by sending you an email or highlighting it on our homepage. We encourage you to review the Policy each time you visit the Website, to see if this Notice has been updated since your last visit to make sure you understand how your personal information will be processed.

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Sharing Your Personal Data

Populus Group may disclose personal data about you to fulfill the purpose for which you provide it (such as transmitting emails, receipts, product updates, or other communications to the email address you provided to us for that express reason), or for any other purpose disclosed by us when you provide the information or with your consent. This includes  potential employers (direct placements) or potential customers if you are a contract worker we are seeking to assign to a customer. Additionally, we may disclose your information to our affiliates, contractors, service providers, and other third-parties we use to support our business operations.

We may respond to subpoenas, court orders, or legal process by disclosing your personal data and other related information, if necessary. We also may disclose your personal data when we choose to establish or exercise our legal rights or defend against legal claims. This may include enforcement of this Notice or other terms and policies applicable to our business or if we believe disclosure is necessary to or appropriate to protect the rights, property, or safety of Populus Group, other users of the Website, or our customers.

We only provide these third parties with the minimum amount of personal data necessary to provide the services on our behalf, and the third parties are not permitted to use your personal data except for the limited purpose of completing the requested service or transaction.

We do not sell or rent your personal data to third parties for marketing purposes unless you have granted us permission to do so.

Circumstances may arise where, whether for strategic or other business reasons, Populus Group decides to sell, buy, merge or otherwise reorganize businesses. Such a transaction may involve, in accordance with applicable law, the disclosure of personal information to prospective or actual purchasers, or the receipt of it from sellers. It is Populus Group's practice to seek appropriate protection for information in these types of transactions.

We may collect and possibly share personal data and any other additional information available to us in order to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, violations of Populus Group's terms of use, or as otherwise required by law.

Populus Group will only share personal data about you that is relevant to our legitimate business purposes or as required to meet legal or regulatory requirements. Your personal data is never sold or leased to any external company, unless you have granted us permission to do so.

Populus Group does not disclose personal information about its employees without specific authorization from or notice to the employee, as provided in this statement, or as required by law. In addition, Populus Group does not collect more personal information than is needed to fulfill the purposes set forth in this Statement, unless requested by a Populus Group customer and consented to by the data subject.

Should you withdraw consent to the use of your information for any of the above-identified purposes, we will stop using your information for such purposes as soon as it is reasonably possible to do so. Populus Group will also notify you if withdrawing consent affects our ability to service you.

As a part of our providing services to our customers, we may share personal data from our customers with other third parties as instructed by the customer. We may share the personal data with others solely for the purposes of managing the work we are contracted to manage and for no other reason and will abide by any contractual obligations contained in any customer agreement related to the sharing of personal data we receive from the customer.

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Data Integrity

Populus Group takes reasonable steps to ensure that personal data is accurate, complete and current. All current and former employees of Populus Group, applicants for specific jobs within Populus Group and current and former contingent workers (including temps and other non-employees) of Populus Group, as well as individuals we may potentially employ, are asked to inform Populus Group immediately in the event of changes in personal information.

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Security of Your Personal Data

Populus Group is committed to protecting the personal data you share with us. Populus Group uses a combination of industry-standard security technologies, procedures, and organizational measures to help protect your personal data from unauthorized access, use or disclosure.

Populus Group supports online security using secure server technology because we want your data to be safe. There are state-of-the-art security arrangements and facilities on Populus Group sites to prevent abuse. We bind our employees to observe your privacy and confidentiality rights.

The safety and security of your information also depends on you. We urge you to be careful about giving out information in any public areas of the Website. The information you share in public areas may be viewed by any user of the Website. As you know, the transmission of information via the internet is never completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted through our Website. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Website. Users should also take care with how they handle and disclose their personal information and should avoid sending personal information through insecure email. Please refer to the Federal Trade Commission's website at http://www.ftc.gov for information about how to protect yourself against identity theft.

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Use of the Website Outside of the United States

This Notice is intended to cover collection of information on or via the Website from residents of and within the United States. If you are visiting the Website from outside the United States, please be aware that the data protection laws governing this Website might not be as restrictive as those in your country. By using the Website, you understand that your information may be transferred to our facilities and those third-parties with whom we share it as described in this Privacy Notice.

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Children's Privacy

This Website is not intended for use by children under the age of 13. Populus Group does not knowingly collect personal data from children under the age of 13. If we learn that we have collected personal data from a child under the age of 13, we will delete that data from our systems. If you believe we might have any information from or about a child under 13, please contact us immediately through the Contact Information Section below.

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Your Privacy Rights

[Accessing your information:
You can review and update your personal information by contacting us. More information about how to contact us is provided below. You may request to have all of your personal information collected by us removed from our databases by submitting a request to our contact information located at the end of this Policy, identifying the subject as “Privacy”. We will remove such information as soon as practicable for us, however, we may still retain certain information associated with your account for analytical purposes and record keeping integrity, as well as to prevent fraud, collect any fees owed, enforce this Notice or our rights under other agreements or policies, take actions we deem necessary to protect the integrity of our Website or our users, or take other actions otherwise permitted by applicable law. In addition, if certain information has already been provided to third parties as described in this Policy, retention of that information will be subject to those third parties' policies.]

Opting Out:
At any time you can choose to no longer receive commercial or promotional emails or newsletters from us by modifying your email preferences by s       electing the “Opt-Out” link found in the footer of the communication or on our Website and following the instructions or contacting us. When you register on or through our Website, you will be given a choice as to whether you want to receive email messages about our business and news related to your interest. You may modify your choice at any time by using the “Opt-Out” link as described above.

You also will be given the opportunity, in any commercial email that we send to you, to opt out of receiving such messages in the future. It may take up to thirty (30) days for us to process an opt-out request. We may send you other types of transactional and relationship email communications, such as service announcements, administrative notices, and surveys, without offering you the opportunity to opt out of receiving them. Please note that changing information in your account, or otherwise opting out of receipt of promotional email communications will only affect future activities or communications from us. If we have already provided your information to a third party before you have changed your preferences or updated your information, you may have to change you preferences directly with that third party.

[California Privacy Rights:
California law permits California residents to request a notice from us describing which categories of personal information we have shared with third parties or corporate affiliates for those third parties or corporate affiliates' direct marketing purposes within the last calendar year, and the name and address of such parties. If you are a California resident and would like a copy of this Notice, please send an email to [EMAIL], and insert “California Privacy Rights Request” in the subject line. Please allow thirty (30) days for a response.

If you live in California, you may tell us not to share your personal information with third parties for direct marketing purposes by selecting the “Opt-Out” link found in the footer of the communication or our Website.]

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Verification

Populus Group conducts an annual self-assessment in order to verify that this Online Privacy Statement is published and implemented within the Populus Group.

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Inquiries, Access and Updating Your Personal Data

Populus Group needs your help in keeping the personal data you have shared with us accurate and up to date. You may at any time make a written request for access to the personal information that Populus Group holds about you, in order to review its accuracy and completeness. You have the right to have your personal data amended as appropriate. All access requests are subject to relevant access rules and exceptions set out in the laws of the country in which the personal data is located.

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Contacting Us

If you have any questions about this privacy statement or if you wish to inspect the information we hold about you, please contact:

Populus Group, Troy Headquarters
3001 West Big Beaver Road, Suite 400
Troy, MI 48084
ATTN: Privacy Officer
webmaster@populusgroup.com

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© Populus Group, 2020. All rights reserved.